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AP Recovery Audit Agent

Upload an AP export to find duplicate payments, overbillings, and credit memos you may have missed.

Try it free Open it in ProcureAI
  • Duplicate invoice pairs on vendor, amount, and date proximity
  • Overpayment vs PO and credit memo opportunities with line references

Watch it catch a real case.

Synthetic documents, the same steps the product runs. Pause or replay any time.

ProcureAI · AP Recovery Audit Agent

Duplicate payment flagged in recovery audit

The document arrives. Nothing has been read yet.

AP exception reportDUP-2026-044Recovery audit · Illustration · demo dataWaiting
  1. Vendor: Metro Freight LLC · Invoice MF-11802
  2. Payment 1: $18,240.00 cleared 3 August 2026 (voucher AP-99102)
  3. Payment 2: $18,240.00 cleared 17 August 2026 (voucher AP-99388)
  4. Matching invoice number, PO 5501, and remittance advice ID
  5. Supplier credit memo: not received
  6. Suggested action: initiate recovery and block new pay runs
Outcome

Recovery case opened

A person makes the final call

What it checks.

AP recovery audit software.

  • Exact and fuzzy duplicate detection on invoice number, vendor, and amount
  • Paid amount vs PO and contract price with tolerance-aware overpayment flags
  • Unused credit memos and open debit balances on the same vendor
  • Payment timing anomalies such as double pay within a short window

Try it on your document.

  1. 1

    Go to ProcureAI recovery audit and upload a CSV or Excel AP export (dummy data is fine).

  2. 2

    The agent scans for duplicates, price overpayments, and missing credit memos.

  3. 3

    Review the exception list and export workpapers for your recovery team.

Your team stays in control.

  • Findings are suggestions until your recovery analysts validate with the vendor.

  • No money moves automatically; exports support your existing dispute process.

  • Uploaded files in trial are processed in an isolated workspace.

Why it matters.

Recovery audits stall when consultants cannot reproduce their hits. An AP recovery agent should list duplicates and overpayments with row-level proof so your team can pursue them quickly.

ProcureAI’s Recovery Audit path accepts an AP export, runs deterministic checks first, then uses Stellitron Intelligence to explain clusters in plain language. Every row links back to the upload.

Try it on synthetic data to see the workpapers you would hand to a recovery lead — without sharing production ledgers in the public trial.

Worked example on demo data

On Summit Regional Group’s sample export, invoices INV-88201 and INV-88209 both pay $14,200 to the same facilities vendor ten days apart with matching PO references.

The Recovery Audit Agent pairs them, quotes both rows, and estimates recoverable cash if the second payment posted in error.

Finance approves the recovery ticket; the agent does not contact the supplier.

Questions buyers ask.

What file formats work?

CSV and Excel exports from common ERP AP modules. Column mapping is guided in the UI.

Is this a contingency fee service?

Stellitron sells software. Your team runs recovery; we do not take a percentage of findings.

How far back can we scan?

Limited by the export you provide. Enterprise pilots agree retention and scheduling.

Does it need live ERP access?

The trial works on uploads. Production can schedule extracts from systems you authorise.

A GOOD PLACE TO START

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